Insightly
Service domainCRM
Arcade Optimized
Arcade.dev tools for interacting with Insightly
Author:Arcade
Version:
1.0.2Auth:No authentication required
29tools
29require secrets
Arcade toolkit for Insightly, a CRM platform. Enables reading, creating, updating, and converting CRM records — contacts, leads, organizations, opportunities, projects, tasks, and notes — via Insightly's REST API.
Capabilities
- Record management: Create or update contacts, leads, organizations, opportunities, projects, and tasks; retrieve any single record by ID.
- Lead conversion: Convert a qualified lead into a contact, organization, and optional opportunity in one operation, carrying relevant fields across and marking the lead converted.
- Search and discovery: Search across contacts, leads, organizations, opportunities, projects, tasks, and notes by name, email, domain, status, date range, and other filters.
- Pipeline and stage management: List pipelines and their ordered stages; place or advance opportunities and projects through stages; roll up pipeline forecasts by stage with count and deal value.
- Activity and workload views: Retrieve a record's recent notes and open tasks in one call (with deal stage or linked opportunity for projects); roll up the authenticated user's open deals and tasks in a single read.
- Reference data and identity: Resolve the authenticated user identity; list account users for assignment; look up lead statuses and sources by configured name.
Secrets
INSIGHTLY_API_KEY
The API key that authenticates requests to Insightly. Retrieve it from the Insightly web app under User Settings → API Key (avatar menu → User Settings, then scroll to the API Key section). Every Insightly account tier exposes an API key; no special plan is required. The key is a fixed string — copy it exactly. See Insightly's API key documentation for details.
INSIGHTLY_API_URL
The base URL for your Insightly API region (e.g., https://api.na1.insightly.com/v3.1 for North America). Insightly hosts accounts on regional pods; using the wrong URL returns authentication or not-found errors. Find your pod URL in User Settings → API Key alongside the key itself, or in your Insightly account's browser address bar. Set this to the full base URL including the API version path.
Store both secrets in Arcade using the Arcade secrets guide or the Arcade dashboard.
Available tools(29)
29 of 29 tools
Operations
Behavior
| Tool name | Description | Secrets | |
|---|---|---|---|
Convert a qualified lead into a contact (when the lead names a person), an organization
(when the lead names one), and optionally an opportunity, then mark the lead converted.
The lead's name, email, phone, and title carry onto the contact, and its name/phone/website
onto the organization. A lead with only a last name becomes a contact under that name, since
Insightly stores a single-name person in the contact's first-name field. Insightly leaves the
lead's notes on the lead, so by default they are copied onto the new contact (or organization).
Fails if the lead has already been converted. Conversion is several creates followed by the
final lead update; it is not idempotent, so if a later step fails the lead stays unconverted
and any records already created remain. Check the lead in Insightly before retrying a failed
conversion so a retry does not duplicate records. | 2 | ||
Log a note against one CRM record. Provide exactly one record id to attach it to. | 2 | ||
Retrieve a single contact by its identifier. | 2 | ||
Return the identity of the authenticated Insightly user (the "who am I" for this account).
Call this first to confirm who actions will be attributed to. | 2 | ||
Retrieve a single lead by its identifier. | 2 | ||
Roll up one user's open deals and open tasks in a single call.
Defaults to the caller (the authenticated user), so "what's on my plate" is one read instead
of a separate pipeline summary and task search. The summed open-deal value covers every
matched deal, not just the returned window. | 2 | ||
Retrieve a single opportunity by its identifier. | 2 | ||
Retrieve a single organization by its identifier. | 2 | ||
Retrieve a single project by its identifier. | 2 | ||
Gather one record's recent notes and open tasks in one call, plus the deal stage.
Provide exactly one record id. Use this single call to prepare for a call or recap an
account instead of running separate note and task searches. When the record is an
opportunity, the response also carries that deal's current stage, state, and value; when
it is a project, it carries the project's parent opportunity and that deal's organization
so a delivery kickoff brief is one read; when it is a contact or organization, the response
also carries the opportunities and delivery projects that touch the account. | 2 | ||
Retrieve a single task by its identifier. | 2 | ||
List the account's configured lead statuses and lead sources so a natural-language
status or source name maps to the id used when creating or updating a lead. | 2 | ||
List the configured pipelines, optionally filtered to opportunity or project pipelines. | 2 | ||
List a pipeline's stages in their defined order, so stage moves target real stages. | 2 | ||
List the users in the account, for attributing and assigning records. | 2 | ||
Create or update a contact. Omit contact_id to create (a first or last name is required). | 2 | ||
Create or update a lead. Omit lead_id to create a new lead (supply a last name, an
organization name, or both). | 2 | ||
Create or update an opportunity, including advancing its stage and recording won/lost.
Omit opportunity_id to create (a name is required). A new opportunity created without a
pipeline_id and stage_id is left unplaced: it still rolls up in the forecast under the
"(no stage)" bucket but cannot advance through a stage-based pipeline, so set pipeline_id
and stage_id together when you know the deal's pipeline and stage. | 2 | ||
Create or update an organization. Omit organization_id to create (a name is required). | 2 | ||
Create or update a delivery project, including advancing its stage.
Omit project_id to create (a name is required). | 2 | ||
Create or update a task, optionally linked to a deal, project, contact, or org.
Omit task_id to create (a title is required). | 2 | ||
Find contacts by name, email, or organization. Returns the account's default order. | 2 | ||
Find leads by name, email, conversion state, or status. Returns the account's default
order. | 2 | ||
Read notes most recently created first within the scanned window, account-wide or for one
record.
Omit every record id for an account-wide activity feed (combine owner_user_id and the
created_after / created_before window for a standup-style recap), or provide exactly one
record id to read the notes on that single record. Date bounds are inclusive.
Notes are gathered by scanning the collection up to a ceiling and ordering that scanned set
most-recently-created first; when scan_truncated is true the scan stopped before reaching the
whole collection, so the newest notes may lie beyond the scanned window. Narrow with a record
id, owner, or a created_after / created_before window to bring the result within that window. | 2 | ||
Find opportunities by name, state, pipeline, or organization. Returns the default order. | 2 |
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